Schenectady County Community College
Web Site Privacy Policy
The sunysccc.edu commitment to privacy:
Schenectady County Community College (SCCC) is committed to protecting the privacy
of sunysccc.edu users and to make it easier and more efficient for individuals
and businesses to interact with SCCC. SCCC recognizes that it is critical for
individuals and businesses to be confident that their privacy is protected when
they visit sunysccc.edu. A user can browse through most of sunysccc.edu without
giving SCCC any information about the user. Sometimes SCCC needs information
to provide services that a user requests, and this commitment of privacy explains
our online information practices.
SCCC does not collect any personal information about a user unless the user provides that information voluntarily by sending an e-mail, completing the SCCC Information Request Form, or completing the online SCCC application.
This policy is consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law.
Information collected automatically when a user visits sunysccc.edu:
When visiting sunysccc.edu, SCCC automatically collects and stores the following
information about the user's visit:
The Internet Protocol address of the computer that accessed our Web site
The type of browser, its version and the operating system on which that browser is running
The Web page from which the user accessed the current Web page
The date and time of the user's request
The pages that were visited and the amount of time spent at each page
None of the above-mentioned information is deemed to constitute personal information
by the Internet Privacy and
Security Act. The information that is collected automatically is used to
improve sunysccc.edu content and to help SCCC understand how users are interacting
with its Web site. This information is collected for statistical analysis and
to determine what information is of most and least interest to our users. The
information is not collected for commercial marketing purposes and SCCC is not
authorized to sell or otherwise disclose the information collected from sunysccc.edu
for commercial marketing purposes.
Information collected when a user e-mails sunysccc.edu or
completes a transaction:
During a user's visit to sunysccc.edu, the user may send an e-mail
to the SCCC. The user's e-mail address and the contents of the user's
message will be collected. The information collected is not limited to text
characters and may include audio, video, and graphic information formats included
in the message. The user's e-mail address and the information included
in the user's message may be used to respond to the user, to address
issues the user identifies, to improve this web site, or to forward the
user's message to another SCCC office for appropriate action. The user's
e-mail address is not collected for commercial purposes and SCCC is not authorized
to sell or otherwise disclose the user's e-mail address for commercial
purposes.
During the user's visit to sunysccc.edu, the user may complete a transaction such as an online application or the SCCC Information Request Form. The information collected by SCCC, including personal information volunteered by the user in completing the transaction, is used by SCCC and may be disclosed by SCCC for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted.
SCCC does not knowingly collect personal information from children under the age of 13 or create profiles of children under the age of 13. Users are cautioned, however, that the collection of personal information submitted in an e-mail will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or State law, be subject to public access.
Disclosure of information collected through sunysccc.edu:
The collection of information through sunysccc.edu and the disclosure of that
information are subject to the provisions of the Internet Security and Privacy
Act. SCCC will only collect personal information through sunysccc.edu
or disclose personal information collected through sunysccc.edu if the
user has consented to the collection or disclosure of such personal
information. The voluntary disclosure of personal information to
SCCC by the user, constitutes consent to the collection and disclosure
of the information by SCCC for the purposes for which the user disclosed
the information to SCCC.
However, SCCC may collect or disclose personal information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of SCCC, or necessary for SCCC to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.
Further, the disclosure of information, including personal information, collected through sunysccc.edu is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law.
SCCC may disclose personal information to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to SCCC information technology assets.
Retention of information collected through sunysccc.edu:
The information collected through sunysccc.edu is retained by SCCC consistent
with the records retention and disposition requirements of the New York State
Arts & Cultural Affairs Law. Information on the requirements of the Arts
& Cultural Affairs Law may be found at http://www.archives.nysed.gov/services/recmgmt.htm.
In general, the Internet services logs of SCCC, comprising electronic files
or automated logs created to monitor access and use of services provided through
sunysccc.edu, are retained for 3 back-up cycles (65 business days) and
then destroyed. Information concerning these records retention and disposition
schedules may be obtained through the Internet privacy policy contact listed
in this policy.
Access to and correction of personal information collected
through sunysccc.edu:
Any user may submit a request to the SCCC privacy compliance officer
to determine whether personal information pertaining to that user has
been collected through sunysccc.edu. Any such request shall be made in writing
and must be accompanied by reasonable proof of identity of the user.
Reasonable proof of identity may include verification of a signature, inclusion
of an identifier generally known only to the user, or similar appropriate
identification. The address of the privacy compliance officer is:
Privacy Compliance Officer
Office of Planning and Development
Schenectady County Community College
78 Washington Avenue
Schenectady, New York 12305
The privacy compliance officer shall, within five (5) business days of the receipt of a proper request, provide access to the personal information; deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.
In the event that SCCC has collected personal information pertaining to a user through sunysccc.edu and that information is to be provided to the user pursuant to the user's request, the privacy compliance officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.
Confidentiality and integrity of personal information collected
through sunysccc.edu:
SCCC is strongly committed to protecting personal information collected
through sunysccc.edu against unauthorized access, use or disclosure. Consequently,
SCCC limits employee access to personal information collected through
sunysccc.edu to only those employees who need access to the information in the
performance of their official duties. Employees who have access to this information
follow appropriate procedures in connection with any disclosures of personal
information.
In addition, SCCC has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of sunysccc.edu as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.
For Web site security purposes and to maintain the availability of sunysccc.edu for all users, SCCC employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage sunysccc.edu.
Cookies:
Cookies are small pieces of information that are stored by the user's
browser on the hard drive of the user's computer. sunysccc.edu does not
use cookies.
Disclaimer:
The information provided in this privacy policy should not be construed as giving
business, legal, or other advice, or warranting as fail proof, the security
of information provided through sunysccc.edu.
Contact information:
For questions regarding this Internet privacy policy, please contact the SCCC
privacy officer via e-mail at privacy@gw.sunysccc.edu or by regular mail at:
Office of Planning and Development
Schenectady County Community College
78 Washington Avenue
Schenectady, New York 12305
Definitions:
The following definitions apply to, and appear in italics, in this policy:
Personal information: For purposes of this policy, "personal information" means any information concerning a natural person that, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person.
User: For purposes of this policy, "user" shall mean any natural person who uses the Internet to access sunysccc.edu web site.