FERPA and Confidentiality

Student Notification of Rights Under the Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:

  • The right to inspect and review the student's educational records within 45 days of the day the College receives a request for access. Students should submit to the Director of Academic Services a written request that identifies the record(s) that they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, the College official will advise the student of the correct official to whom the request should be addressed.
  • The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write to the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his/her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  • The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee (such as a disciplinary or grievance committee).
  • The right to file a complaint with the US Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

                Family Policy Compliance Office
                U.S. Department of Education
                600 Independence Avenue, SW
                Washington, DC 20202-4605

For more information about the "Release of Student Information," please refer to the Schenectady County Community College Catalog.

A student may choose to waive their FERPA rights and allow academic information to be shared with certain people by completing a FERPA waiver form. This waiver allows Schenectady County Community College to share academic information from the student’s education records with the persons listed on the completed form when they provide the student’s SCCC ID and the correct password. This form can be downloaded, completed and presented in person at the Registrar’s Office, Admissions, or the Student Business Office. Alternatively, the student may complete the form, have their signature notarized, and return the original, notarized form to:
Registrar’s Office
Elston 212
Schenectady County Community College
78 Washington Ave
Schenectady, NY 12305

Directory Information
Institutions are permitted to release directory information on students unless the student has notified the institution to withhold this information. Directory information is “public” information, which may be released without the student’s consent to persons making inquiry. Schenectady County Community College has designated directory information to include:

  • Student’s full name
  • Local and permanent address and phone number
  • Campus email address
  • Dates of attendance
  • Degrees awarded
  • Enrollment status
  • Major
  • Degrees and awards received
  • Participation in officially recognized sports and activities.

Students have the right to restrict the disclosure of items designated as directory information. If students exercise this right, such information will not be released without their written consent except as provided by law and College policy. Students wishing to restrict the release of the items identified as directory information must notify the Registrar’s Office within 30 days of the beginning of the term by completing the Confidentiality Request form and returning it to the Registrar’s Office.

Forms to Download:
FERPA Waiver Form
Confidentiality Request Form

Read All About It!

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